Inclusion Cloud Digital Engineering
April 21, 2023
🕒 6 minutes
Managing Dedicated Teams in Software Development
Table of Contents

Software development has become an essential part of almost every business in today’s technology-driven world. From startups to multinational corporations, companies rely on software solutions to drive their operations, improve productivity, and enhance customer experience. However, software development is not without its challenges. Developing software solutions requires a unique set of skills and expertise, and businesses often struggle to find and retain talented professionals in this field. Additionally, software development projects can be complex and time-consuming, often leading to delays, cost overruns, and even project failures. In this context, businesses are increasingly turning to innovative solutions like the Dedicated Teams Model to overcome these challenges and achieve their software development goals.  

In this article, we’ll take a closer look at the Dedicated Teams Model and explore its benefits, best practices, and potential risks. 

What Is the Dedicated Teams Model? 

A Dedicated Team is a software development model where a team of professionals is exclusively assigned to work on a client’s project for a period of time. This model is designed to provide a close collaboration between the client and the team, promoting communication and transparency throughout the project. 

In this model, the outsourcing team is fully integrated into the client’s project and works closely with the client to ensure that the project meets their specific requirements. The team follows the client’s processes, methodologies, and standards, which helps to ensure that the project is executed in accordance with the client’s expectations. 

The client has direct access to the team members, which promotes a close working relationship between the two parties. This enables the client to provide specific instructions, make changes to the project as needed, and monitor the team’s progress in real-time. 

The Dedicated Teams Model provides a high level of control and transparency to the client, which is beneficial for complex and long-term projects. The model promotes collaboration, communication, and teamwork between the client and the outsourcing team, which can lead to more efficient and effective project execution. 

The role of the Project Manager 

In this model, the Project Manager plays a critical role in ensuring the success of the project. The project manager can be a member of the outsourcing provider’s team, or they can be a member of the client’s staff. The Project Manager is responsible for overseeing the team’s work, monitoring the project’s progress, and ensuring that the project meets the client’s specific requirements. 

The project manager also serves as the primary point of contact between the client and the outsourcing team. They communicate with the client to understand their requirements, goals, and timelines, and ensure that the team is working in accordance with the client’s expectations. They also communicate with the team to provide guidance and support, ensuring that the team has the resources and information necessary to complete the project successfully. 

Benefits of the Dedicated Teams Model 

The following are some of the benefits of this model for companies that need to undertake a software development project: 


One of the significant benefits of the Dedicated Teams Model is its cost-effectiveness. Companies can hire a dedicated team of professionals for a specific period, saving them the cost of hiring full-time employees. This model also helps to reduce overhead costs, as the outsourcing company is not responsible for providing office space, equipment, or other resources. 

Increased flexibility 

The Dedicated Teams Model offers companies increased flexibility, allowing them to scale up or down as per their requirements. Companies can hire a dedicated team of professionals for a specific project or task, and once the project is complete, they can scale down the team, saving costs. 

Access to expertise 

The Dedicated Teams Model offers companies access to a pool of highly skilled professionals with expertise in different areas. This model helps companies leverage the knowledge and experience of these professionals, enabling them to complete projects faster and more efficiently. 

Improved efficiency 

The Dedicated Teams Model helps companies improve their efficiency by providing them with a dedicated team of professionals who are solely focused on completing the project. This model helps to reduce distractions and enables team members to work together, leading to increased productivity and improved efficiency. 

How to Implement the Dedicated Teams Model 

Implementing the Dedicated Teams Model requires careful planning and execution. Here are some steps that companies can follow to implement this model effectively: 

1. Determine the scope of work 

The first step in implementing the Dedicated Teams Model is to determine the scope of work. Companies need to define the project’s requirements, set deadlines, and identify the skills required for the project. 

2. Identify the right partner 

Once the project’s requirements are defined, companies need to identify the right partner to work with. Companies should look for partners who have experience in the specific area of work, and whose skills and expertise match the project’s requirements. 

3. Set clear communication channels 

Communication is key to the success of any project. Companies should set clear communication channels to ensure that all team members are on the same page and can communicate effectively. 

4. Establish Key Performance Indicators (KPIs) 

To ensure the project’s success, companies need to establish key performance indicators (KPIs). KPIs help companies measure the team’s performance, identify areas that require improvement, and ensure that the project is progressing as per the schedule. 

Structure of a Dedicated Team in Software Development

The structure of a dedicated team in software development typically follows a hierarchical model, with each team member having a specific role and responsibility. The structure may include the following: 

Project Manager 

The project manager is responsible for overseeing the project, managing the team, setting deadlines, and ensuring that the project is completed on time and within budget.  


The developers are responsible for writing code, developing the software, and ensuring that the software meets the project’s requirements. The developers may specialize in different programming languages or technologies, depending on the project’s specific needs. 

Quality Assurance Specialists 

Quality assurance specialists are responsible for testing the software and ensuring that it meets the project’s quality standards. They may use a variety of testing methods, including manual testing, automated testing, and regression testing. 

Other professionals 

Depending on the project’s specific requirements, a dedicated team may also include other professionals, such as UX/UI designers, database administrators, and security specialists. 

How Is Managing a Dedicated Team? 

To ensure the success of the Dedicated Teams Model, it is essential to follow some best practices, including: 

1. Foster a culture of trust:  

Building a culture of trust between the client and the outsourcing team is essential to a successful collaboration. Encourage open communication and transparency, and build strong relationships with the team members. 

2. Continuous Integration and deployment:  

Continuous integration and deployment help to ensure that the project is continually being tested and that any issues are detected early on. This process helps to ensure that the project is delivered on time and within budget. 

3. Agile methodologies:  

Agile methodologies are widely used in software development and are an excellent fit for the Dedicated Teams Model. Agile methodologies help to ensure that the project is delivered incrementally, with regular feedback and course corrections. 

4. Time tracking: 

Time tracking helps to ensure that the project is progressing as per the schedule and that team members are using their time efficiently. Time tracking also helps to identify any potential roadblocks early on, enabling the Project Manager to take corrective action. 

5. Communication barriers:  

Communication is critical in any project, and communication barriers can lead to misunderstandings and delays. To mitigate this risk, it is essential to establish clear communication channels and regularly communicate with the team. 

6. Ensure a cultural fit:  

It’s important to choose an outsourcing provider with a cultural fit with the client’s organization. A provider with a similar work culture, values, and communication style will be more likely to understand the client’s needs and work collaboratively toward the project’s success. This can help prevent misunderstandings and improve the overall efficiency and effectiveness of the collaboration. 

7. Provide feedback:  

Provide regular feedback to the outsourcing team on their work. This can help improve the quality of the work and ensure that the team meets the client’s expectations. 

Managing Dedicated Teams in Software Development

Are there any Risks with this Software Development Model? 

Like any other outsourcing strategy, the Dedicated Teams Model comes with its own set of potential risks. 

In cases where there is a lack of smooth communication between the team and the client, control over the project may be lost in certain aspects.  

On the other hand, if an unreliable supplier is hired, or the scope of the project is not clearly established, it is possible that hidden costs related to increased development times or poor quality of the final product may appear. 

Overall, the risks associated with the Dedicated Team model can be mitigated through careful planning, clear communication, and choosing the right outsourcing provider. By understanding the potential risks and taking steps to address them, clients can successfully leverage the benefits of the Dedicated Team model for their software development projects. 


In conclusion, the Dedicated Teams Model is a powerful solution for businesses looking to optimize their services and cut costs in software development. By providing a dedicated team of expert professionals, businesses can ensure that their projects are completed efficiently and effectively. Moreover, the ability to customize the team’s composition and management style provides a level of flexibility that traditional outsourcing models cannot match.  

However, it’s important to keep in mind that the success of the Dedicated Teams Model depends on proper management and communication. It’s crucial to have a clear understanding of the team’s goals and roles and to establish effective communication channels to ensure that everyone is on the same page. With the right approach, the Dedicated Teams Model can provide a competitive advantage for businesses in the constantly evolving world of technology. 

If you are interested in other models to get the best talent for your software development projects, you can consult our other services: staff augmentation and software development. 

If you’re interested in learning more about the Dedicated Teams Model and how it can benefit your business, contact Inclusion Cloud today to speak with one of our experts. 

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