Boost Your Productivity with Microsoft 365 Copilot

Say hello to your new AI assistant, Microsoft 365 Copilot, designed with GPT-4 and Microsoft Graphs.  

Copilot is a cutting-edge digital helper for Microsoft 365 programs like Word, Excel, PowerPoint, Outlook, and Teams, as well as other services. By using natural language, Copilot streamlines your workflow and makes communication with your system effortless.  

Let’s see what this is all about.  

How does Microsoft 365 Copilot Work?

Microsoft’s Copilot is a powerful tool that combines the capabilities of large language models, Microsoft 365 apps, and business data to enhance creativity, productivity, and skill advancement. Unlike simply integrating ChatGPT into Microsoft 365, Copilot uses the “Copilot system” which integrates Microsoft 365 apps with Microsoft Graph data and GPT- 4 technology. 

When a user inputs a question into the chatbot’s Word field, the data is first analyzed and interpreted by Microsoft Graph before being sent to the ChatGPT language model.  

Before displaying the solution within the app, ChatGPT sends the data back to Microsoft Graph for additional validation, security, and compliance checks. 

After learning how to use Microsoft 365 Copilot, the most recent version of Microsoft 365 will automatically synchronize with your calendar, emails, chats, documents, meetings, and contacts. This allows users to easily request Copilot to respond or create summaries and presentations based on the data. 

What Are the Features of Microsoft 365 Copilot?

It offers a range of features that help people work more efficiently. Here are some of the key features: 

• Copilot in Word: Writes, edits, summarizes, and creates content with people in real-time.

• Copilot in PowerPoint: Converts ideas into a presentation designed through natural language commands.

• Copilot in Excel: Unlocks information, identifies trends, and creates professional-looking data visualizations in a fraction of the time.

• Copilot in Outlook: Helps to synthesize and manage the inbox to allow for more real communication.

• Copilot in Teams: Makes meetings more productive, with real-time summaries and action points within the context of the conversation.

• Copilot in Power Platform: Helps developers of all skill levels accelerate development with low-code tools.

How to Use Copilot in Each Tool

Microsoft Word

Collaborating with users every step of the way, Copilot in Word streamlines the document drafting, revising, summarizing, and generating process.  

Activating Copilot in Word is as simple as clicking the “Copilot” icon in the toolbar.  

By providing Copilot with a topic, it will promptly initiate the drafting of an initial draft on your behalf, extracting pertinent information from the internet and/or a reference text. 

For instance, you could create an article detailing “How to master Microsoft 365 Copilot” with Copilot’s assistance.  

Microsoft Excel:

Excel’s Copilot offers an array of benefits, including the ability to uncover fresh insights, identify patterns, and create visually appealing data visualizations in mere minutes.  

To access its features, click on the Copilot icon. New users of Microsoft 365 no longer need to struggle with mastering intricate formulas for every column and row to obtain accurate and concise statistical data thanks to Copilot’s user-friendly interface. 

Microsoft PowerPoint

Copilot users have the option to request the creation of a sample PowerPoint presentation on a product using only the textual information and stock images already stored on their PC.  

For instance, you could easily generate a presentation on “Chat GPT and Microsoft” with Copilot’s help. According to Microsoft, Copilot can generate fundamental presentation decks with speaker notes and citations.  

In addition, with the click of a button, Copilot can summarize extensive presentations. If a presentation is deemed too long, clients can request that a 6-slide presentation be condensed into a 3-slide presentation. Moreover, clients can utilize voice commands to modify layouts, rearrange text, and precisely time animations, making the presentation creation process even greater efficiency. 

Microsoft Teams

It offers a seamless way to document meeting notes, and Microsoft Teams proves to be a valuable asset for businesses. 

If a team member forgets to take notes, Copilot is available to provide a summary of the meeting. The summary includes a comprehensive list of the key decisions made and tasks assigned to each team member, ensuring that nothing is missed. 

Additionally, users can request that Copilot identify the benefits and drawbacks of the meeting, which promotes more productive conversations during the next meeting and prevents the rehashing of unnecessary topics. 

Microsoft Outlook

Connecting ChatGPT to Outlook offers a convenient way to access the Copilot tab directly from your inbox. With this feature, you can quickly find relevant information within lengthy email exchanges. All you need to do is ask Copilot to summarize the conversation in a paragraph. 

Additionally, if you have been away and haven’t had a chance to check your inbox, don’t fret. Copilot can provide a condensed overview of all your unread emails, making it easier to catch up on important messages without feeling overwhelmed. 

Microsoft Power Platform

Power Platform’s Copilot offers developers of all skill levels the ability to quickly prototype and iterate on low-code applications. With new features added to Power Apps and Power Virtual Agents, developers can easily automate repetitive tasks, build chatbots, and turn an app concept into a viable product.  

According to data from GitHub Copilot can boost developer productivity, with 88% of users reporting increased productivity, 74% reporting more enjoyment in their work, and 77% reducing time spent searching for knowledge or examples. 

What Are its Benefits for Users?

Microsoft 365 Copilot offers several benefits for businesses, such as: 

• Increased productivity: People can complete tasks faster, leaving more time for other important work.

• Enhanced collaboration: Copilot makes it easier for people to work together, share ideas, and create better outcomes.

• Improved creativity: It allows people to be more creative in their work by offering new ways to approach tasks.

• Streamlined workflow: Integrates seamlessly into Microsoft 365 apps, making it easier to keep up with workflow and freeing up time for more important work.

Integration with Bing

Microsoft decided to add this new technology to all its tools in the market, and Bing was one of its most successful integrations.  

Bing has implemented in its chat function an LLM (Large Language Model) that has been developed by OpenAI itself.

They have focused on the field of search. ChatGPT with Bing Edge includes a feature known as “Edge Copilot.” 

This feature allows GPT to assist you while you browse the internet. For example, if you’re shopping online and you’re not sure about a product, you can ask ChatGPT to provide you with more information about the product. 

If you’ve upgraded to the latest version of Microsoft Edge, accessing Bing Chat is as simple as it gets.  

You can easily get to it by visiting bing.com within the Edge browser and selecting the “chat” tab. Alternatively, you can hover your mouse over the “Discover” icon located at the top-right of the sidebar, also referred to as “Edge Copilot.”  

The Integration of AI Changed the Game

The integration of AI is transforming the way we work, study, and engage in various activities.  

With AI, we can automate repetitive tasks, analyze vast amounts of data, and make better decisions faster than ever before. In short, AI has the potential to revolutionize virtually every aspect of our lives. 

• Improved efficiency and productivity.

By automating repetitive tasks, AI frees up time and energy for more creative and high-level work. For example, AI-powered software can analyze data and provide insights that would take humans much longer to process. 

• Personalized learning.

With AI, educators can create customized learning experiences for individual students, considering their unique needs. This can lead to better outcomes and higher student engagement. 

As technology continues to evolve and become more sophisticated, we can expect to see even more significant breakthroughs in areas such as healthcare, transportation, and environmental sustainability.  

For example, AI could help doctors diagnose and treat diseases more accurately and efficiently or help reduce the carbon footprint of industries through better optimization. 

Conclusion

Without a doubt, Microsoft’s new updates will definitely change the way we use these programs on a daily basis, improving and speeding up our work tasks.  

Keeping abreast of these new technologies is key to keep up with the expectations of the IT market, here at Inclusion Cloud we provide you with all the information you need, do not hesitate to contact us!